What to bring to Appointments

I will need to confirm your identity before I can notarise any documents for you or your organisation. I will therefore require the following:

For all clients, I will require:

• The documents that are to be notarised (including official translations) – please do not sign before the appointment, as I will need to witness your signature.
• Photographic evidence of your identity (e.g. your current passport and/or national identity card).
• Proof of your current address. This can include:
  
  • A valid driving licence;
  • A gas, electricity or other bill (mobile phone bills will not be accepted) dated within the last three months; and/or
  • A bank statement dated within the last three months.
• If the name on your document is different from the name you are currently using, or there is a variation in the form of spelling of the name, please provide, as relevant, documents showing the different names you use. These can include, as follows:
  
  • Birth Certificates;
  • Marriage Certificates or Divorce Decrees;
  • Change of Name Deed.

For clients representing a company, partnership, charity or club, there are additional requirements.

In each case, I will require:

• Evidence of identity (as above).
• A copy of the current letterhead (showing the registered office if it is a company).
• A letter of authority, minutes, resolution or Power of Attorney authorising you to sign the document.

Additionally, Companies:

• Certificate of Incorporation and of any Change of Name, a copy of the Memorandum and Articles of Association, details of directors and secretaries. In all instances, I will be carrying out various company searches.
• If the company was incorporated outside the UK, evidence that the company is properly constituted in the country of constitution. This evidence can be supplied by the company’s accountant or legal representative.

Additionally, Partnerships, clubs etc:

• A Partnership Agreement or relevant Trust Deed; or Charter; or Constitution/Rules.

All documents should be emailed to me in advance of the appointment, for completeness.

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If you have any questions or queries regarding the above, please do not hesitate to contact me.